Productivity Archives - Julie Desk
Productivity

Productivity in the digital era

Companies are always looking to gain in efficiency, increase productivity and improve employee performance. In the past, presenteeism and long hours on nights and weekends allowed workers do more work. But that’s all changed. In the digital era, thanks to the rise of all kinds of useful tools and solutions, it is now possible to better manage one’s time at work while remaining efficient. These new tools optimize your workday and represent a real game changer in company productivity.

Cloud and SaaS systems are one solution

In recent years, the cloud has made its appearance at a number of companies and has spread like wildfire.

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The right tools to automate your professional tasks

Thankless, repetitive tasks can make you lose motivation at work. When you’re unable to concentrate on what really matters, it’s normal to feel like you’re losing valuable time. Here are some tools to automate some of those repetitive work tasks!

Automating tasks : a major challenge for employers and employees alike

A study published this year by ServiceNow revealed that 1 in 2 French companies need a higher level of automation to cope with the volume of tasks generated from now until 2018. According to the study, this percentage will reach 86% by 2020.

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How to plan one’s agenda to be more productive

Whether your business is big or small or whether you’re an employee or an employer, keeping a tidy agenda is more important than ever to save time and in turn increase productivity.

“Man’s most prudent counselor is time.” Publilius Syrus

People who feel the hours slipping through their fingers all wish they could just stop time. But even if it feels like time is moving inexorably forward and work just keeps piling up, it's still possible to beat it by getting organized. Keeping an agenda (paper/digital) is essential to staying organized. You can plan tasks and have an overview of the things you have to take care of. Moreover, with an organized agenda, you can protect your busy mental space from the stress and uncertainty that comes with not being able to anticipate work.

Productivity

Happiness at work, the key to productivity?

According to a study from the University of Warwick in England, the productivity of employees who feel “happy at work” is 12% superior to that of their colleagues.

But, what does it mean for an employee to be happy at work? And how can companies cater to that sentiment of happiness?

Before going further, let’s define “happiness at work”.

“Happiness at work involves safety and health in an organization run by competent leaders as well as a community of workers who feel that their work is meaningful and useful, and represent it as a factor in supporting the management of their lifestyle” - Definition from the European Working Conditions Observatory (EWCO).

Value and implicate employees

Before even thinking about introducing services such as daycare, organic canteen and yoga classes, it is, therefore, necessary to cultivate a corporate culture that implicates and values each employee, no matter their hierarchic level. This recognition can be formal or informal: sending a simple email or a thank you card to an efficient employee, granting additional days off, celebrating a birthday or sending congratulations following a wedding or the birth of a child… There are plenty of ideas.

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Work Overload: Managing time with the Eisenhower Matrix

Most companies experience periods of increased activity, either punctually or recurrently. Even though the expression "work overload" is often associated with a negative connotation, it should be acknowledged that periods of work overload are an integral part of the natural work cycle. What matters the most is learning how to cope efficiently by optimizing time-management and productivity. The Eisenhower matrix appears to be an unavoidable tool to achieve this!

Work overload: first cause of stress

Although work overload can be the consequence of an increase in the company’s activity (each team member must redouble their efforts to effectively carry out the tasks attributed to them), it can also be a direct consequence of a decline in activity (the company is in crisis and all of its players have to work more with fewer resources).

These periods of work overload, often unavoidable, have a direct effect on the stress levels and, therefore, managers and employees' time management system. Studies have shown that work overload is one of the main sources of stress in the workplace.

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Procrastination: Harmful or necessary?

“Question: What is a procrastinator’s busiest day? Answer: Tomorrow.” 

At one point or another in life, despite our good intentions, we all face procrastination. This voluntary act of constantly postponing a task has been around since the beginning of civilization and most people know the feeling of pulling an all-nighter to finish a piece of work due the next day.

Maybe you are even procrastinating right now while reading this article (but that’s okay, we are happy to have your attention ;-) ).

The reasons behind procrastination

To understand the science behind procrastination, it helps to think about the self. Reality is, when a person procrastinates, they think about their present self and their future self. The present self is the one faced with the task but a procrastinator attributes the said task to the future self because of its non-urgency.